The AI Readiness App course · Beginner · about 45 minutes · Free

AI for meetings and everyday communication

Use AI to prepare for meetings, capture actions, write clearer messages and present ideas well.

For: Anyone who spends much of their day in meetings, calls, messages or presentations.

1. Lesson 1

   Prepare for meetings in five minutes

   Arrive with a clear goal and the right questions.

   1. Give an AI assistant your workplace allows (for example ChatGPT, Claude, Gemini or Microsoft Copilot) the meeting purpose and any papers.
   2. Ask for the three outcomes you should aim for and the questions to ask.
   3. Ask what the other side is likely to want.

   Try this at work: Before your next important meeting, ask for three target outcomes and five questions, and take them in with you.

   How to check it: You leave the meeting with a decision or a clear next step.

   Watch out: Do not upload confidential papers into tools your workplace has not approved.

2. Lesson 2

   Turn meetings into actions

   Never lose an action again.

   1. Use your approved note-taker or your own notes.
   2. Ask for decisions, actions, owners and dates.
   3. Check the list against your memory and send it the same day.

   Try this at work: After your next meeting, turn the notes into an action list with owners and dates and send it within an hour.

   How to check it: Every action has one owner and a date, and nobody disputes the list.

   Watch out: Tell people when a meeting is recorded or transcribed, and follow your organisation's rules.

3. Lesson 3

   Write clearer messages

   Make every message easy to act on.

   1. Paste your draft and say who will read it.
   2. Ask for the main point first, a clear request and fewer words.
   3. Keep your own tone.

   Try this at work: Rewrite three messages you send this week with AI help so the request is in the first line.

   How to check it: Readers act on the message without asking what you meant.

   Watch out: Check names, dates and numbers are unchanged after editing.

4. Lesson 4

   Build presentations faster

   Go from idea to a clear deck quickly.

   1. Ask for a storyline: the problem, the evidence, the proposal, the ask.
   2. Write one message per slide before designing anything.
   3. Use AI design tools only after the story is right.

   Try this at work: For your next presentation, ask the assistant for a five-slide storyline with one message per slide, then build the slides.

   How to check it: Someone reading only the slide titles understands your argument.

   Watch out: Do not use AI images or figures that could mislead; label anything illustrative.

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